ScholarsArchive@JWU

The ScholarsArchive@JWU is organized by communities which consist of academic or other departments of Johnson & Wales University. In order to qualify as a contributing community the department must meet with the Scholars Archive Coordinator to review the Policies and Submission Instructions outlined below. Communities may elect to appoint a coordinator within the department to submit work to their collection, or they may elect to submit all work to the Scholars Archive Coordinator for publication. Collections of student work can be published within a community, but students are not allowed to self-publish. Their work must be vetted by the corresponding professor or department and the Submission Form & Permission Agreement must be submitted to the Scholars Archive Coordinator before publication.

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The ScholarsArchive@JWU is a dynamic institutional repository and digital showcase that provides open access to a variety of scholarly and creative works by Johnson & Wales University faculty, staff, colleges, departments, and students. The ScholarsArchive@JWU is a permanent archive. Works included, but are not limited to, student honors work, digital collections and archives, journal articles, working papers, dissertations and theses, conference events, newsletters, and other creative works. Members of the Johnson & Wales University community who are interested in submitting materials need to consult with the Scholars Archive Coordinator.

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• The work must be produced or sponsored by Johnson & Wales University faculty or staff member, student, administrator, or an organization or department.
• The work must be creative, scholarly in nature, research oriented, or of institutional significance.
• The author must own the copyright to all components and content within the work, or have received and shown permission to have the material available within the submission to the ScholarsArchive@JWU.
• Contributors may include non-affiliated scholars if they are co-authoring with Johnson & Wales University authors or are affiliated closely with the University, e.g. emeritus professors, or honorary appointment or degree recipients.
• Content not authored by Johnson & Wales affiliates may be added to the repository as long as appropriate permission has been obtained by the sponsoring community, and the sponsoring community takes responsibility for enforcement of related policies. Examples of such content include works collected by the Library; works by non-affiliates but presented at Johnson & Wales University conferences or other events.
• There is no formal limit to size of material.
• Most file formats, including multi-media, is acceptable.

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Collections of student work can be published within a community, but students are not allowed to self-publish. Their work must be vetted by the corresponding professor or department and the Submission Form & Permission Agreement must be submitted to the Scholars Archive Coordinator before publication.

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• Journals or newsletters published by the Johnson & Wales community
• Honors projects
• Award winning papers or projects by students
• Published articles when copyright and/or license allow
• Faculty course-related output primarily of scholarly interest
• Dissertations & theses
• Creative works in almost any publishable format
• Organizational annual reports and newsletters
• Strategic college documents
• Image an archival collections
• Conference proceedings
• Data sets

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• The author retains the copyright for all works submitted.
• The author is free to reuse the content, but it is his/her responsibility to check the terms of the publication agreement if a document published in the ScholarsArchive@JWU is published elsewhere.
• Authors may update and add to existing works
• Creative Commons licensing is available as an option for all published works. It is up to the author to make this selection during the upload process.
• If your work has been published elsewhere, or may be published elsewhere, SHERPA/Romeo provides access to publisher’s general archiving and copyright policies.

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• All users must respect the intellectual property rights of the author.
• Material may be downloaded for educational research purposes provided due recognition is given to the author.
• All Creative Commons Licenses established by the original author must be followed.
• Material may not be copied, distributed, displayed, altered, or used for commercial.
purposes unless specified by the Creative Commons License established by the original author

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If your work includes images that are not original works by you, you must include permission from the original content provider or the images will not be included in the electronic copy deposited in the ScholarsArchive@JWU. If your work includes music, data sets, or other accompanying material that is not original work created by you, the same evidence of copyright permission stipulations apply. If your work includes interviews, you must include a statement that you have permission from the interviewee(s) to make their interviews public.

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Every work contributed to the ScholarsArchive@JWU generates a unique URL. The URL is permanent. In the event that the work is withdrawn a placeholder persists, informing visitors to the page that the work has been withdrawn. When selecting works for contribution, all due consideration should be given to the intended permanence of content in the Scholars Archive. Any requests for withdrawal must be sent to the Scholars Archive Coordinator.

If a work is published at anytime by a publisher who requests removal of that work from the Scholars Archive, it is the responsibility of the author to either negotiate with the publisher to grant an exception or to notify the sponsoring Johnson & Wales department of the need to remove the work in question. The Johnson & Wales University Library is prepared to assist in an advisory capacity only.

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Administrative oversight of the ScholarsArchive@JWU is maintained by Johnson & Wales University Library in Providence, RI. The Scholars Archive Coordinator serves as a liaison between Archive content contributors and the repository platform provider, as well as any other individuals or organizations which the Library deems relevant to Archive operations, including library consortia, publishers, technology vendors, etc. Quality control over Archive content will be shared by contributing departments and monitored by the Scholars Archive Coordinator.

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Questions should be addressed to:
Erika Frank, MLIS
Reference Librarian, Scholars Archive Coordinator
Johnson & Wales University
Providence Campus Libraries
8 Abbot Park Place
Providence, RI 02903
(401) 598-2466
efrank@jwu.edu

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